The Company Secretary must ensure that the company and its directors follow the rules outlined in the company’s constitution. These individuals are required by directors to advise them on their statutory obligations. The following are the main functions/ tasks of a corporate secretary in Singapore:

As a corporate secretary, Xerosoft’s role is to organize meetings for the company (including board meetings and general meetings) and to file annual returns as needed. As corporate secretary, Xerosoft ensures that the company meets its deadlines. For example, we remind our clients when their annual general meeting (AGM) is due, which is usually within the next 6 months.

In terms of shareholder responsibilities, the secretary must oversee the process of creating and issuing shares for the company. They will act as a go-between for shareholders and directors. It must also deal with other issues affecting shareholdings and shareholder inquiries.

A corporate secretary is also responsible for disseminating financial statements to shareholders, who are then well-equipped to participate in decision-making at the company’s annual general meeting (AGM).

A corporate secretary in Singapore is responsible for preparing accounts, such as the firm’s annual accounts, and ensuring that the accounts are prepared in accordance with the provisions of the Company Law.

It is their responsibility to ensure that adequate insurance coverage is in place for the entire company (directors, staff, office, etc) and that it is up-to-date.